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CCIO BY-LAWS

October 24, 1997

ARTICLE 1

INTRODUCTION

A. Name

This non-profit corporation was incorporated in Ohio as Community and Court Interpreters of Ohio on October 24, 1997.  On October 23, 2000 the members voted to change the name to Community and Court Interpreters of the Ohio Valley, and shall hereinafter be referred to as CCIO.

B. Mission Statement

CCIO is organized to bring together community and court interpreters in the state of Ohio and those in the states of the Ohio Valley region who choose to join it; to advocate and promote the interpreting profession in these states; to establish the ethical and professional standards of interpreting in the states of Ohio and the Ohio Valley region; to provide a forum for discussion of interpreting issues among interpreters, courts, health care providers, and agencies and individuals who contract for interpreting services; to publish an information newsletter to people associated with the interpreting profession; to organize and conduct courses and workshops for training and continuing education of interpreters; to hold regularly scheduled meetings; to serve in an advisory capacity to interpreters, courts, court administrators, attorneys, law enforcemant, health care providers, and businesses regarding issues related to interpreters and interpreting.

C. Definition

The By-laws constitute the code of rules adopted by CCIO for the regulation and management of its affairs.

ARTICLE II

MEMBERSHIP

A. Qualifications

Membership is open to all persons and any organization or corporation interested in the furtherance of the mission of CCIO.

B. Classifications

Membership shall consist of two categories: Active and Institutional. An active member may be any person engaged in community or court interpreting and any person who shares the interests of CCIO. An institutional member may be any individual operating a private interpreting agency, a governmental agency, or any business or institution with an interest in the interpreting profession. Membership shall be in the name of the institution and not its representative.

Membership applications shall be filed with the Vice President of the Association and all dues shall be passed on to the Treasurer. Membership dues shall be set by the current Board of Directors and be paid annually by each member. Any member who does not pay dues within thirty (30) days of receiving notice shall be assumed to have resigned from the Association. Each member in good standing shall be allowed one vote in matters put before the body of the Association by the Board of Trustees for a referendum vote.

C. Privileges

Each member shall receive a membership directory and a bi-annual newsletter published by CCIO as well as notification of conferences and workshops sponsored or co-sponsored by CCIO and of special meetings to be held by the CCIO Board.

D. Special Meetings

The President of the Board of Trustees or 3 of the 5 Board officers may call a special meeting at any time. Written notice of such meetings stating date, time, place and purpose shall be sent to each member by the Secretary not less than ten (10) days prior to the meeting.

No business other than that specified as the purpose in the notice of the special meeting shall be discussed or transacted at such meeting.

E. Quorum

A quorum for any special meeting shall be 20 voting members or 50% of the voting membership, whichever is less. If less than a quorum is present at any meeting, the meeting shall be adjourned, and the membership shall be advised of the revised meeting date, time and place.

F. Annual Report

The Annual Report shall be prepared by the Treasurer and distributed to all Board members and upon request to any active members.

ARTICLE III

BOARD OF TRUSTEES

A. Definition

The Board of Trustees has ultimate fiduciary, legal and financial responsibility for CCIO. It must make certain that CCIO is preserved and perpetuated and that CCIO achieves and abides by its Mission Statement and By- laws.

B. Board Officers

The Board Officers shall consist of a President, Vice President, Secretary, Treasurer, and Advisor(s).

C. Election and Term of Office

Board officers shall serve two year terms and be eligible for reelection. The President, Secretary and Advisor(s) shall be elected on odd numbered years; the Vice President and Treasurer shall be elected on even numbered years. Elections shall be held through secret mail ballot with each member in good standing allowed one vote. Each office of the Board of Trustees will be filled by the candidate receiving the most votes for that office.

D. Qualifications

Only qualified interpreters shall serve as a Board Officer. A qualified interpreter shall be defined as such based on references attesting to the candidate's qualifications and experience in the field of interpreting. Candidates include but are not limited to practicing interpreters, judges, attorneys, interpreting agency administrators, university faculty, any others with an active interest in the field of interpreting.

At least three (3) practicing interpreters shall serve on the Board at all times.

E. Offices

The President shall conduct all meetings and assist with coordination of all CCIO activities.

The Vice President shall attend all meetings and coordinate activities of the Board of Trustees.

The Secretary shall record the minutes of all meetings and provide all correspondence to the membership.

The Treasurer shall collect and receive all fees and dues and coordinate fiscal activities of CCIO; sign with the President all checks issued by CCIO; make a report of all receipts and disbursements and of the financial condition of CCIO.

The Advisor(s) is a voting member of the Board of Trustees who shall serve as a consultant to the Board to provide a fifth voice in any and all discussions. The Advisor shall attend all meetings.

F. Meetings

The Board of Trustees shall meet once each month and any other times deemed necessary by the President and approved by the Board members.

G. Majority Consensus

A three-fifths majority will constitute consensus of the Board.

H. Resignation

A Board member may resign upon written notice given to the Secretary effective as of the date specified therein.

I. Removal

Any Board member may be removed by a vote of a majority of the remaining Board members for conduct contrary to the By-laws and Code of Ethics and Professional Responsibilities endorsed by CCIO.

J. Vacancies

Should a vacancy on the Board of Trustees be created by death, resignation or removal, the Board shall appoint a member in good standing to fill the vacated seat until the next election.

K. Quorum

A quorum for any Board meeting shall be 80% of the current Board. If a quorum is not present at any meeting, then the meeting shall be adjourned, and the members will be notified of the revised meeting time, date and place.

L. Restrictions

No single expenditure shall be authorized in excess of five percent (5%) of the total operating budget of CCIO without the approval of the Board of Trustees. Future Boards of Trustees may amend these restrictions as necessary, i.e. for the disposition of real property or the management of an endowment trust fund.

M. Board of Trustees

All Boards of Trustees shall consist of at least five but no more than fifteen trustees to serve on the Board. Procedures for election and terms and conditions for qualification of Board members will be the same as those set forth in Article III of these Bylaws for Board Officers.

N. Standing Committees

The Board of Trustees shall establish all necessary standing committees to manage specific functions of CCIO including, but not limited to, Legal Advisory, Public Relations, Nominating, Budget and Finance, Personnel, Development, and CCIO Policy.

O. Special Committees

The Board of Trustees shall establish special committees to manage specific events or functions not covered by the standing committees.

ARTICLE IV

CONFLICT OF INTEREST

A Board of Trustees member shall abstain from discussion and voting on any matter where the member or a member of his/her immediate family has a direct financial interest, whether personal or business. Any such conflicts of interest, actual or apparent, shall upon discovery be disclosed in writing to the President of the Board, and in all events, Board of Trustees members shall sign annually a statement confirming compliance with the Board policy of Conflicts of Interest.

ARTICLE V

DISSOLUTION AND LIQUIDATION

The Corporation shall be dissolved upon the affirmative vote of three-fourths (3/4) of all the members of CCIO taken at a special meeting called for such a purpose or by the written consent of three-fourths (3/4) of the members. The Board shall thereupon take such action as may be necessary to wind up the affairs of the Corporation and to effect the termination of its corporate existence, and shall distribute the property of the Corporation to such one or more corporations, trusts or foundations within Summit County, Ohio, organized and operated exclusively for charitable, educational or scientific purposes conducive to public welfare, no part of the net earning of which inures to the benefit of any private shareholder or individual, and no substantial part of the activities of which is carrying propaganda, or otherwise attempting to influence legislation, as the Board of Trustees may select.

ARTICLE VI

AMENDMENTS

These Bylaws may be amended, repealed or superseded, either in whole or in part, by a two-thirds (2/3) vote of those present and voting at a regular or special meeting of the Board of Trustees. The notice of such meeting shall be mailed not less the ten (10) days prior to such meeting, shall state that a change of the Bylaws is proposed and that copies of the changes shall be available for inspection in the business office.